Advanced project management software is not only useful for large corporations, but also for smaller SME businesses. It is not necessary to opt for over-engineered software with a multitude of functions that will not be utilised on a daily basis. Choose tools that are tailored to your business’s specific needs and enjoy streamlined processes for your most important projects. Take the time to discover how a Gantt chart will enhance your management style!
Could your company benefit from business software to support project management?
The increasing number of projects being carried out in small and medium-sized companies often makes managing them quite difficult without the right software. In the absence of specialised tools, there is a risk that your team may not meet project deadlines, exceed budgetary limits or fail to achieve key targets as outlined in your business strategy.
The following symptoms indicate the necessity for project management software within your company:
- A lack of control over deadlines – projects are delayed regularly, and you get informed too late.
- Confusion in communication – team members may not know where to report their progress and problems.
- Unclear division of tasks – it can result in work being duplicated or delayed due to waiting for instructions.
- Problems with reporting – it is difficult to keep track of the status of ongoing projects.
- Lost information – files and notes are often scattered across different locations, making them difficult to find.
If your company is encountering such issues, it is imperative to implement new business software to streamline your company’s organisational structure. This is the only way to optimise your operations in a realistic manner and start growing your business more efficiently.
What strategies do you employ to ensure the effective management and control of your company’s projects?
With advanced business software, this process is greatly facilitated. Implementing an optimised programme for your company will provide you with a range of functionalities, including the ability to design automatic reports, manage resources, build your own project cards and portfolios. Furthermore, it is possible to create recurring project templates. This will reduce the time needed to prepare further guidelines, for example for new projects.
Should you wish to control your ongoing projects more efficiently, the Gantt chart on Flexi-project.com will prove useful. Such software will enable you to create charts that facilitate the management of even extensive projects, which may be new to your company.
This approach ensures the project schedule’s logical structure is maintained, while providing a clear overview of the critical paths, dates and durations of individual tasks. Colours on the chart will be used by priority, enabling team members to identify exactly which areas require their attention.
How to create a simple Gantt chart in project management software?
Firstly, enter a list of all the tasks in the project, ideally in order of completion. Add a start and end date to each task. Following this, the responsibility for each task must be assigned, and the dependencies between each task must be defined if one task is to be initiated after another.
The programme will automatically convert this data into a graphical schedule with bars showing the duration of the tasks. Following these simple steps will allow you to optimise and manage your company’s projects more effectively.
